Directors Present: Brian McNeil, Gordon Hannah, Gerry Clare, Rick Noble, Rick Panoulias, Ken Graham, Les Nyffeler, Kay Jorgensen, Gail Hanaback.

Also in Attendance: Arvo Koppel, System Administrator.

Unable to Attend: Carl Stewart, Pat Coogan, Jerry Kennedy, Sheila Scheck.

E-mail Business Conducted Since Previous Meeting:

• M/S: Gail Hanaback, Gerry Clare: That PRiS extend its participation in Rotary Club TV/Radio Auctions to Fort Nelson and Fort St. John. Carried [e-motion 01-01]
• M/S: Gerry Clare, Jerry Kennedy: That the minutes of the January 10, 2000 meeting be adopted as circulated. Carried [e-motion 01-02]
• M/S: Rick Noble, Pat Coogan: That the revised Web Page Policy as circulated January 20, be adopted. Carried [e-motion 01-03]
• M/S: Jerry Kennedy, Gerry Clare: That the Board recommend Bylaws 4.7(a) and 6.8 be deleted by the AGM. Carried [e-motion 01-04]

Call to Order:

• The meeting was called to order at 7:05 pm, by the President, Gerald Clare.
• M/S: Rick Noble, Kay Jorgensen: To adopt the agenda with 2 new business items. Carried

• The Enterprise Centre requested PRiS to provide instructors for upcoming courses. PRiS is interested in organizing something for this request. Possibly, by sending Rick Noble as a guest speaker.
• The Scholarships have been sent out with no reply from our Chetwynd student.
• Charlene Gevatkoff requested support from PRiS in the scanning of photos for a City of Dawson Creek web page.
  M/S: Rick Noble, Rick Panoulias: That Rick Noble will help with this project. Carried
• PRiS received correspondence from The Alberta Registrar of Corporations indicating what our next steps are in order to become registered in Alberta.
• Letter of thanks from David Moulton, at The Salvation Army in Tumbler Ridge, for a donation to their Christmas Program.

• Financial Outcome of December consistent with budget, and previous month's performance.
• Membership: A very large increase with 174 new members to bring the total to 3,828. FSJ continues to do very well.
• Chetwynd has reported some outages but with the new radio for their radio link things should be working satisfactorily. Chetwynd also has 5 new lines with 7 more on order.
• A discussion was held regarding Fort Nelson's upgrade with PRiS, as we are still waiting to hear from Westel.
  M/S: Rick Noble, Rick Panoulias: Unless we heard from Westel, we will not take action in Fort Nelson until the March board meeting. Carried (Opposed Gordon Hannah, Gail Hanaback).
• Fort St. John and Dawson Creek have each had 24 new lines installed to handle the new enrollment.
• On the second round of the Volnet program, we have received a very good response with 30 applications.
• In reference to e-motion 01-01 Gail Hanaback, and Les Nyffeler are to round up contact names in their area, and send them to Gerry Clare or Arvo Koppel.

• Rick Noble suggested an increase in the pro-development section as it was fairly low for extra training for staff.
• Budget time line: The preliminary budget must be given to Sheila Scheck within 1 month. The final budget is to be done by the March meeting and finalized for April's meeting.

• The Board is looking into adding another bus sign in Dawson Creek. Les Nyffeler is getting more information and to report back. Further advertising in Fort Nelson has been put on hold pending resolution of their situation.
• Friends of PRIS: A proposal for revised Friends of Pris agreement was discussed. The proposal was made to implement a trial basis with Computer Factory pending final motion. The following amendments to the proposal were suggested:
  1. That the agreement could be revoked by either party and that there is no time commitment by either party.
     
  2. To increase privacy/confidentiality, customers wishing to see their account balance would have to reveal their password.
  This will be decided by e-mail motion before the March meeting.

• Will be postponed until March meeting.

• Scholarships/Grants: A discussion arose regarding the scholarship program with a few minor additions.
  M/S: Rick Noble, Gordon Hanna: That we adopt the scholarship program as amended. Carried
• The second training session scheduled for February 15, 2000, was successful and of having full attendance. Rick Noble suggested we change the criteria of each training session.

• The School District has reported that their conversion has been completed.

• M/S: Rick Noble, Brian McNeil: That Gerry Clare will be talking with P-L Science Council to discuss other joint projects. Carried.
• A discussion was held on dealing with delinquent accounts and how to deal with these.
  M/S: Gordon Hannah, Ken Graham: That effective April 1, 2000, there will be a $10.00 re-connection fee and a $1.00 fee for mailing of notification to all delinquent accounts. Carried.
• SPCRS had approached PRiS to provide internet services for 5 houses in Dawson Creek.
  M/S:Kay Jorgensen, Les Nyffeler: To postpone the subject of subsidizing SPCRS until the next meeting. Carried.
• A discussion was held on the potential of providing internet access to the community of Wonowon.
  M/S: Gail Hanaback, Brian McNeil: That the staff carry out further research in this matter and discuss it at the March or April meeting. Carried.

• Next Meeting: Monday, March 13, 2000, Dawson Creek Office.